Sep 11, 2023 12:23:50 PM One Contact Center Customer Service, Tips, Call Center Agents, OCCTips

    #OCCTips #customerexperience #customerservice


    Knowing what to say and when you have to say it can be nice especially when you’re a customer support representative.

    Not only will this enhance your replies but it will also bring consistency into your job and make it seem a whole lot easier. Here are seven (7) catchphrases to help you improve your customers’ communication and interaction.  


    1. “I’ll be happy to help.”

     Always end your messages with something like ‘Do let me know if there is any lingering concern, I’ll be more than happy to help’.

    Somehow, you find this to be very good in the sense that it either ends the interaction after the customer has been satisfied or gives room for any more help the customer may need.


    1. “As much as I’d like to help…”

     The truth is there will be those times when customers will either make unrealistic demands or one you may not be able to help with at the moment. You’ll need to turn down those rejections but that should even be done very nicely.

    ‘As much as I’d like to help, your request is beyond what we can handle at the moment’ is far better than ‘NO! We can’t handle that request.


    1. “Nice to meet you!” or “Nice to talk to you.”


    Catchphrases such as ‘Nice to meet you’, ‘Nice to talk to you’, and ‘Great to meet you’, may seem very short and simple but they wield a lot of power. Friendly tones of voice like these will go a long way in helping engage customers better.


    1. Thanks for bringing this to our attention. 

    Not many people will detail their experience with a bug while using your system.

    So, when you find someone who does, you have to appreciate them. ‘Thanks for bringing this to our attention’ or ‘Thanks for the heads up’ will go a long way to show you appreciate their effort and time in calling your attention to these important issues.


    1. I totally understand why you’d want that…

     This is more like the last phrase mentioned. This can be of great help when a customer has made a demand that cannot be met at the moment. Phrases like these are a less stinging way of saying no.


    1. I’ve passed this on to our team.

     Today’s customers want to be heard and in charge. It makes much more sense to allow them.

    Even when their demands are beyond what could be met at the moment, just reassuring them that their opinion counts and that they are being listened to can make so much difference. Let them know that their message has been sent to those in authority for consideration.


    1. Thank you for choosing us! 

    ‘Thank you for choosing ………..’, these words never get outdated.

    You are in a good position to appreciate customers for choosing the company. This may seem all too simple but it thus helps to foster the business-customer relationship.


    Bottom Line

    These words are not magical but they’ll no doubt improve your communication and interaction with customers. They’ll help you convey your words in a consistently delightful manner in a way that will help your customer support efforts yield better results.



    One Contact Center

    Written by One Contact Center

    One Contact Center is a minority-owned call center / BPO company that helps companies navigate through this Pandemic by providing customer experience services that improve market shares, brand loyalty and customer retention while reducing costs by up to 70%.

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